Wedding Day
Survival Guide

Welcome to our wedding day survival guide!

The purpose of this guide is to make the planning of your day as stress-free as possible.

To do so, we have included an abundance of information you can reference at any time,

but if you feel overwhelmed and would rather go over everything together, that is absolutely possible!

In order to make our guide all inclusive, we have included example timelines for all possible scenarios including

multi-location days, same-location days, days with bride and groom prep, bride and bride prep, and groom and groom prep.

There is an index on the right of your screen for easy navigation,

and we have also repeated multiple pieces of information so you don't have to read over

the sections of information that don't pertain to your day.

Before you continue to read, I want to stress that the planning of your timeline is absolutely not on you.

We will go over all of this information during our future consultations,

but I know there are some couples out there who would rather have as much information as possible at their fingertips.

PART 1- Locations

how your locations affect your timeline

The more locations involved during the day, the more we have to unpack and pack up equipment

and spend time travelling between locations instead of capturing your beautiful day.

We understand it's not always possible to have all of your wedding events at one location, but booking your locations as close as possible to one another is a great way to maximize your coverage and lesson travel time.

Which brings us to...

Survival Guide Tip # 1

While your package with us does include full day coverage, to use your time to the fullest, we recommend that you and your fiancé get ready at the same location, or at two locations very close together to lessen the amount of travel time such as a hotel, an Airbnb, or even your ceremony venue, if possible.

If you're getting ready at your ceremony venue, you may also be eligible for our single-venue discount!

We I understand that it's not always possible to get ready at your ceremony venue, or at the same location, so if you do have to get ready at two different locations, try to book them as close together as possible, and as close to your ceremony as possible.

PART 2- Wedding Day Event Breakdown

First thing's first.

Here's how we break down your wedding day!

Getting Ready

- Prep 1

- Prep 2

First Look

Ceremony

Photography Session

- Family Photos

- Wedding Party Photos

- Couple Portraits

Reception

PART 3- Basic Coverage Times

For my couples to want to know as much as possible,

here is a breakdown of the basic coverage times we need

depending on which services you are getting from us.

Video

Bride Prep

2.5 hours

Groom Prep

1 hour

Video & Photo

Bride Prep

3 hours

Groom Prep

1.5 hour

For same sex couples, the respective time above will be doubled.

PART 4- Travel

 

That's good to know, but how much time should we add for travel?

Great question!

What we mean by travel time is, for example,

the time it takes to get from BRIDE PREP to GROOM PREP.

General travel rules:

IF BOTH PREPS & CEREMONY ARE AT THE SAME LOCATION

we add 30 minutes of TOTAL travel time to your morning

 

Travel times of 30 minutes or less between locations

will be considered 30 minute travel times.

Travel times of more than 30 minutes between locations

will be considered one hour travel times.

(This is to account for the time it takes us to pack and unpack equipment)

Example:

Travel time between prep & ceremony:

15 minutes = 30 minutes added to your timeline

45 minutes = 1 hour added to your timeline

 
 
 
 
476A0192 3-7.jpg
 
 
 
 
 
 
 
3H3A7635.jpg
476A0127.jpg
 
 
 
 
 
 
 
 
 

 

PART 5- Timelines

As I mentioned above, I don't want to overwhelm you with timeline information because

we will go over it together, but I have included both detailed and summarized timeline information below.

To put it simply, we will usually start your day at 10 AM and leave at 10 PM.

There are some exceptions to this such as multiple locations

& increased travel time between locations.

If you just want to know the basics of what time we will start each event during your day,

click on the summarized timeline link below that is relevant to you.

If do you want as much detail as possible, click here.

TIMELINES IN DETAIL

 

Bride & Groom

Bride & Bride

Groom & Groom

TIMELINES SUMMARIZED

For my couples who want to keep it simple,

below is a summary of the details of PART ONE - timelines

 

Bride & Groom Simple Timeline Summary

Bride & Bride Simple Timeline Summary

Groom & Groom Simply Timeline Summary

 

 

Bride & Groom

Timeline Summary

Unless the groom prep location is significantly closer to the ceremony venue,

we well start your coverage at groom prep.

Timeline calculator formula:

 

When does Lexie start at groom prep?

Ceremony start time + 5.5 hours

Lexie arrives at bride prep:

Ceremony start time + 4 hours

Bride makeup finished by:

Ceremony start time + 3.5 hours

Bride get into dress by:

Ceremony start time + 2.5 hours

Example bride & groom wedding day timeline for a 3:30 PM ceremony.

Groom prep: Coverage starts

10AM-11AM

Bride prep: Coverage starts

11:30AM

Bridal makeup finished by:

12PM

 

Photos/Video of bride and bridesmaids in robes

(champagne toast? bridesmaids dress reveal reaction?)

Get into dress:

1PM

Lexie leaves bride prep:

2:00PM

Ceremony start time:

3:30PM

 

Bride & bride

Timeline Summary

Survival Guide Tip #2: While our packages do include full day coverage, to use your time to the fullest, we recommend getting ready at the same location, or two locations very close together to lessen the amount of travel time. If you are getting ready at your ceremony venue, you may also be eligible for our single-venue discount.

For my double bride couples,

even if you're getting ready at this location, make sure to hire 2 makeup artists,

1 for each bride and bridal party

(more info below)

For brides getting ready at the same location,

we will capture your prep simultaneously.

 

For brides getting ready at separate locations,

bride 1 will be whoever is furthest from the ceremony venue.

 

Timeline calculator formula:

 

Lexie starts at prep 1

Ceremony start time + 6.5 hours

Bride 1 makeup done by

Ceremony start time + 6 hours

Bride 1 in dress:

Ceremony start time + 5 hours

Lexie arrives at prep 2 

Ceremony start time + 3.5 hours

Bride 2 makeup done by:

Ceremony start time + 3 hours

Bride 2 in dress by:

Ceremony start time + 2 hours

Example bride & bride wedding day timeline for 3:30pm ceremony

Prep 1: Coverage starts

9AM

Bride 1 makeup finished by:

9:30AM

Photos/Video bride and bridesmaids in robes

(champagne toast? bridesmaids dress reveal reaction?)

 

Bride 1 in dress by:

10:30AM

Photos/Video it's bride and bridesmaids in dresses

Prep 2: Coverage starts

11:30AM

Bride 2 makeup finished by:

12PM

Photos/Video bride and bridesmaids in robes

(champagne toast? bridesmaids dress reveal reaction?)

Bride 2 in dress by:

1PM

Photos/Video it's bride and bridesmaids in dresses

Lexie leaves for ceremony

2PM

Ceremony start time:

3:30PM

groom & groom

Timeline Summary

Survival Guide Tip #2: While our packages do include full day coverage, to use your time to the fullest, we recommend getting ready at the same location, or two locations very close together to lessen the amount of travel time. If you are getting ready at your ceremony venue, you may also be eligible for our single-venue discount.

For I double groom couples,

we will start coverage with whoever is furthest from the ceremony location.

If you're getting ready at the same location, we will cover your prep simultaneously.

 

Timeline calculator formula:

 

Lexie starts at prep 1

Ceremony start time + 5 hours

Lexie arrives at prep 2 

Ceremony start time + 3 hours

Example groom & groom wedding day timeline for 3:30pm ceremony

Prep 1: Coverage starts

10:30AM

Prep 2 Coverage starts at:

12:30PM

Lexie leaves for ceremony

2PM

Ceremony start time:

3:30PM

As I mentioned above, I don't want to overwhelm you with timeline information

because we will go over it together,

but for my couples who want as much information as possible, read on.

As I mentioned above, I don't want to overwhelm you with timeline information

because we will go over it together, but for my couples who want as much information as possible:

 

Timelines in detail

Bride & Groom

Bride & Bride

Groom & Groom

continue to part two - bride prep

continue to part three - groom prep

 

 

 

Bride & Groom Timeline

 

We typically start with groom prep,

unless the groom is significantly closer to the ceremony venue than the bride.

What time will Lexie and team arrive at groom prep?

Depending on the travel time between locations,

we will usually start groom prep 4.5 hours before the ceremony starts.

Groom prep time calculation formula:

(ceremony start time) + 1 hour + (travel time from bride prep to ceremony)

+ 2.5 hours + (travel time from groom prep to bride prep) + 1 hour

Example:

(Ceremony starts at 3:30) + 1 hour = 2:30

+ 30 minute travel time = 2:00

+ 2.5 = 11:30

+ 30 minute travel time = 11:00

+ 1 hour = 10:00

We would arrive at groom prep and start your wedding day coverage at 10 AM.

What time should my makeup artist start my makeup?

All make up artists take different times to do makeup,

but your make-up artist should aim to finish your makeup 30 minutes after we arrive at bride prep.

A note for the brides: In terms of a start time for your getting ready coverage, we like to get to the getting ready location at about the time you are starting to get your makeup done. This allows us to get additional coverage as well as footage of your accessories (dress, ring, shoes, etc...).

Makeup time calculation formula:

(ceremony start time) + 1 hour + (travel time to bride prep) + (2 hours) = bridal makeup end time

Example:

(ceremony starts: 3:30) + 1 hour = 2:30

+ 30 minute travel time = 2pm

+ 2 hours = 12pm

Bride makeup should be done by 12pm

What time will Lexie and team arrive at bride prep?

Simple answer: about 4 hours before your ceremony starts

(3.5 hours for one location weddings)

Example morning timeline for bride and groom prep:

Groom prep:

10AM-11AM

Bride prep: Coverage starts

11:30AM

Bridal makeup finished by:

12PM

Photos/Video it's bride and bridesmaids in robes

(champagne toast?)

Get into dress:

1PM

Ceremony start time:

3:30PM

 

 

 

 

 

 

Bride & Bride Timeline

Survival Guide Tip #1: While our packages do include full day coverage, to use your time to the fullest, we recommend getting ready at the same location, or two locations very close together to lessen the amount of travel time. If you are getting ready at your ceremony venue, you may also be eligible for our single-venue discount.

If you aren't getting ready at the same location,

we will start prep with whoever is further from the ceremony venue.

What time will Lexie and team arrive at prep 1?

Simple answer: about 5 hours before your ceremony starts 

Prep location 1 time calculation formula:

(ceremony start time) + 1 hour + (travel time from second prep to ceremony)

+ 2 hours + (travel time from second prep to first prep) + 2 hours

Example:

(Ceremony starts at 3:30) + 1 hour = 2:30

+ 30 minute travel time = 2:00

+ 2.5 = 11:30

+ 30 minute travel time = 11:00

+ 2 hours = 9:00

We would arrive at prep 1 and start your wedding day coverage at 9 AM.

What time should my makeup artist start my makeup?

For my double bride couples, it's a good idea to have to make up artists for your day,

even if you're getting ready at the same location.

This puts less stress on the makeup artist and means less prep time in general.

A note for the brides: In terms of a start time for your getting ready coverage, we like to get to the getting ready location at about the time you are starting to get your makeup done. This allows us to get additional coverage as well as footage of your accessories (dress, ring, shoes, etc...).

First, decide which of you will be getting ready at prep 1.

For a 3:30 ceremony with 1.5 hour (or less) TOTAL travel time before the ceremony,

the bride at prep 1 should have makeup done by 9:30AM.

Example double bride timeline:

Lexie arrives at prep 1 

9AM

Bride at prep 1 done makeup by 

9:30AM

Photos with bride 1 and bridesmaids in robes

Dress on:

10:15AM

Photos with bride 1 and bridesmaids in dresses

Lexie leaves prep 1:

11AM

Lexie arrives at prep 2:

11:30AM

Bride at prep 2 done makeup by:

12PM

Photos with bride 2 and bridesmaids in robes

Dress on:

1:15PM

Photos with bride 2 and bridesmaids in dresses

Lexie leaves

2PM

Ceremony

3:30PM

 

Groom & Groom Timeline

Survival Guide Tip #1: While our packages do include full day coverage, to use your time to the fullest, we recommend getting ready at the same location, or two locations very close together to lessen the amount of travel time. If you are getting ready at your ceremony venue, you may also be eligible for our single-venue discount.

If you aren't getting ready at the same location,

we will start prep with whoever is further from the ceremony venue.

What time will Lexie and team arrive at prep 1?

Simple answer: about 4 hours before your ceremony starts 

Prep location 1 time calculation formula:

(ceremony start time) + 1 hour + (travel time from second prep to ceremony)

+ 1.5 hours + (travel time from second prep to first prep) + 1.5 hours

Example:

(Ceremony starts at 3:30) + 1 hour = 2:30

+ 30 minute travel time = 2:00

+ 1.5 = 12:30PM

+ 30 minute travel time = 12:00PM

+ 1.5 hours = 10:30AM

We would arrive at prep 1 and start your wedding day coverage at 10:30 AM.

Example double groom timeline:

Lexie arrives at prep 1 

10:30AM

Lexie leaves prep 1:

12PM

Lexie arrives at prep 2:

12:30AM

Lexie leaves

2PM

Ceremony

3:30PM

PART 4- Bride Prep

We start the day with whoever is further from the venue. Usually this is the

groom, but if you are a same sex couple, the above applies.

We don't need to be at the first location at the same time as your

photographer (unless we are doing the photography, of course!) and

sometimes we find it less crowded to be with you at separate times,

however we are happy to be at each location with the photographer as well!

 

When we arrive at prep, we start with accessory shots. If possible, try to have

the accessories with meaning to you gather in the same spot when we arrive.

A note for makeup: Your makeup artist will likely do this already, but if

possible, try to have your make up artist set you up near a window.

This allows us to capture you with natural light.

Stuff to think about:

A great way to make your film even more personal, is to find a quote

or passage from a book, movie or TV show, and bring it with you

to your prep on your wedding day.

Letters:

If you are exchanging letters/gifts in the morning, make sure to have a copy the letter you are writing

to your partner so we can record your voice reading it.

 

Don't worry, we will also get the reaction of your partner

reading the letter you write for them,

but it makes more sense in the film when you read your own letter.

PART 5- First Look

 

If you're wanting a more intimate, private moment with your partner before your ceremony, consider adding a first look to the schedule of your day. If you are nervous about being emotional in front of your friends and family at your ceremony, this can be a great way to share that emotional moment with just the two of you.

If you do decide to do a first look, this will add another hour between prep and the ceremony schedule above.

PART 6- Ceremony

As I mentioned above, I like to get to your ceremony location 45 minutes to an hour before it starts. This may sound like overkill, but the reason why we like the time is to grab shots of your ceremony before your guests get there, set up our audio recording devices so we can record your vows, and get our cameras set up so we are ready for your walk down the aisle.

Ceremony Exits

Ceremonies are pretty straightforward, so the best advice I can offer is to think about your ceremony exit!

Ceremony exits are when you walk back down the aisle together. It's certainly not required to add anything to your exit, but an option we offer as an add on to your package or confetti cannons.

Confetti cannons are $50 each to add to your package and come in either multicolour or white. They are eco-friendly and will dissolve in water.

Ceremony 30mins-1hour

Family photos: 30 mins

Wedding party photos: 30 mins

Couple portraits: 1 hour

Reception entrance: 6-6:30pm

Sunset session

Speeches

First dance

survival guide tip #2: My absolute favourite time of every wedding day is the sunset session. If it's ok with you, I would love to pull you out from your reception or after your ceremony, depending on what time of the year you are getting married and get some shots with you at golden hour.

 

PART 7- Photo Session

 

Photo Session Timeline

Family Photography

30mins

Wedding Party Photos

30mins

Couple Portraits

1 hour

 

If you are getting photography with us as well, what we would request is that you send us a list of group photos that you would like so we can have it with us on the day. Are usually get the family photos first so your family can enjoy a cocktail hour.

If you aren't getting photography through us, we will follow your photographer through the photography session.

Smoke Bombs

Smoke bombs are included in your package, and come in a variety of colours including white, purple, red, green, blue, and even black. When you fill out your wedding date info sheet, let us know which colours you'd like us to bring. (up to 2)

Confetti Cannons

Confetti cannons can be a great thing to add to your package. You could give them to a guest to set off during your ceremony exit, or give them to your wedding party to set off during your photography session.

Our confetti is eco-friendly and dissolves in water, and comes in either multi colour or white.

Confetti is $50 for 1 cannon. If you'd like to add them to your package, let us know and we will add it to your final payment.

PART 8- Reception

Reception Entrance

Your then you will normally have a timeline schedule set up, but your reception entrance will likely be between 6 and 6:30.

This can also be another fun time to add confetti to your day.

First Dance

Some of our couples have enjoyed having their first dance right after they enter the reception. If this is what you choose to do, make sure to let us know so that we can be ready and set up.

Love Story mini films

If you're leaving your first dance until later in the evening, something else our couples have loved doing is showing their love story mini film to their guests at their reception. If this is what you choose to do, we will record your guests reactions and send you a love story mini film reaction video!

PART 9- Sunset

We have finally arrived at my favourite part of every wedding day; the sunset session!

Sunset sessions are my favourite part of every wedding day because of that epic golden hour. If possible, I would love to steal you between courses and before your speeches begin to capture some beautiful couple portraits. Depending on the time of year you're getting married, this may be between 4:30 and 8:30.

PART 10- Sparkler Exits

WEDDING EXITS!!!

I love, love, love wedding exits, can you tell?

Not only are the super fun, but they are a great way to end your wedding film.

Some venues provide sparklers, but we offer sparkler add-ons that last for 100 seconds. These give us enough time to do a couple run-throughs of your wedding exit, as well as allow your photographer to get some photos as well!

Sparklers are $20/pack which include 8.

Congratulations!

You have made it to the end of our survival guide.

I hope I've answered many of the questions you've had,

and if not, feel free to ask!

Survival Guide Tip # 1

While your package with us does include full day coverage, to use your time to the fullest, we recommend that you and your fiancé get ready at the same location, or at two locations very close together to lessen the amount of travel time.

If you're getting ready at your ceremony venue, you may also be eligible for our single-venue discount.

We I understand that it's not always possible to get ready at your ceremony venue, or at the same location such as a hotel or Airbnb, so if you do have to get ready at two different locations, try to book them as close together as possible, and as close to your ceremony as possible.

Survival Guide Tip # 2

Your makeup artist will likely ask for this as well, but if possible, have your makeup artist do your make up near a window so your photos and video can take advantage of that beautiful natural light.

Survival Guide Tip # 3

If you're exchanging letters in the morning, make sure to keep a copy of the letter you write to your fiancé so we can record your voice reading it.

Survival Guide Tip # 4

We will remind everybody before the ceremony, but a good tip for your bridesmaids/groomsmen is to remember to smile while they're walking down the aisle!

Survival Guide Tip # 5

This is absolutely not necessary, and we will have plenty of material to work with if you're writing your own vows and/or exchanging letters in the morning, but something that can make your film extra special is to choose a passage or quote from a movie, book or a simple Google search that resonates with you. We can record this in the morning and it can be an amazing, powerful and epic way to start your film.

Survival Guide Tip # 6

This is absolutely not necessary, and we will have plenty of material to work with if you're writing your own vows and/or exchanging letters in the morning, but something that can make your film extra special is to choose a passage or quote from a movie, book or a simple Google search that resonates with you. We can record this in the morning and it can be an amazing, powerful and epic way to start your film.

Timeline Examples

SINGLE-VENUE WEDDING DAYS

3:30PM CEREMONY

Bride & Groom

Video Only

GROOM PREP

10:15AM

BRIDE PREP

12:00PM

MAKEUP DONE

12:30PM

DRESS ON

1:30PM

LEXIE LEAVES PREP

2:30PM

CEREMONY

3:30PM

Bride & Groom

Video & Photo Only

GROOM PREP

10:00AM

BRIDE PREP

11:30AM

MAKEUP DONE

12:00PM

DRESS ON

1:30PM

LEXIE LEAVES PREP

2:30PM

CEREMONY

3:30PM

Bride & Bride

PREP 1

10AM

MAKEUP DONE

10:45AM

DRESS ON

11:30AM

PREP 2

12:30PM

MAKEUP DONE

1:00PM

DRESS ON

1:30PM

LEXIE LEAVES PREP

2:30PM

CEREMONY

3:30PM

Groom & Groom

PREP 1

11:15AM

PREP 2

1:00PM

LEXIE LEAVES PREP

2:30PM

CEREMONY

3:30PM

MULTI-LOCATION DAYS W/ 30 MIN TRAVEL TIMES

Bride & Groom

Video Only

GROOM PREP

10:30AM

BRIDE PREP

12:00PM

MAKEUP DONE

12:30PM

DRESS ON

1:00PM

LEXIE LEAVES PREP

2:00PM

CEREMONY

3:30PM

Bride & Groom

Video & Photo

GROOM PREP

10:00AM

BRIDE PREP

11:30PM

MAKEUP DONE

12:00PM

DRESS ON

12:30PM

LEXIE LEAVES PREP

2:00PM

CEREMONY

3:30PM

Bride & Bride

Video Only

PREP 1

9:30AM

MAKEUP DONE

10:00AM

DRESS ON

10:30AM

PREP 2

12:00PM

MAKEUP DONE

12:30PM

DRESS ON

1:00PM

LEXIE LEAVES PREP

2:00PM

CEREMONY

3:30PM

Bride & Bride

Video & Photo

PREP 1

9:00AM

MAKEUP DONE

9:30AM

DRESS ON

10:15AM

PREP 2

11:45PM

MAKEUP DONE

12:15PM

DRESS ON

12:45PM

LEXIE LEAVES PREP

2:00PM

CEREMONY

3:30PM

Groom & Groom

Video Only

PREP 1

10:45AM

PREP 2

12:30PM

LEXIE LEAVES PREP

2:00PM

CEREMONY

3:30PM

Groom & Groom

Video & Photo

PREP 1

9:30AM

PREP 2

12:00PM

LEXIE LEAVES PREP

2:00PM

CEREMONY

3:30PM

Single Venue Days

Bride & Groom

Video Only

Video & Photo

Bride & Bride

Video Only

Video & Photo

Groom & Groom

Video Only

Video & Photo

Multi-Location Days

Bride & Groom

Video Only

Video & Photo

Bride & Bride

Video Only

Video & Photo

Groom & Groom

Video Only

Video & Photo